Hotel Site Selection & Contracts

We’re On Your Team!

Like a Buyers Agent in Real Estate

Would you trust finances with your hairdresser? Maybe, but most likely you would find someone considered to be an expert in this arena. When it comes to meetings and conventions the endless possibilities can seem overwhelming as you search through a sea of options. The truth is that not every hotel is the best fit for every meeting. You can spend hours just getting to the point of narrowing down your options, not to mentioned the multiple emails and phone calls it will take just to get the ball rolling.

Like many, we are being asked to do much more, yet we still have only 24 hours in a day. Hopefully you are getting at least 6 to 8 hours of sleep and not spending every waking moment worrying out the things you didn’t get to today.  Perhaps enlisting a seasoned professional will allow you to focus on the details and still have confidence that you will get everything done without loosing your mind.

Like a buyers agent in real estate, this essential service is offered to our clients with 10 or more guest rooms (this determines a group booking) at no cost. Over the years, the hotel industry has learned to appreciate a proven industry professional to assist clients to help them make the best decision. Today hotels see our service as an advocate to help create that win-win situation and eliminate any miscommunication.

We have worked with along side of our busy clients to not only save them time and money, but to make sure they are dotting all the I’s and crossing all the T’s.  Whether your meeting is within two weeks or 10 years, it is never too early to plan.  We currently have clients that have secured their locations for their national conventions, regional meetings and incentive trips through the year 2020.

Let’s us be your advocate at the industry trade shows and events. Building and maintaining industry relationships are essential in any business, especially when it comes to creating experiences. Dallas maintains her life-long industry relationships and attends annual industry trade shows to stay up to date on the ever changing hospitality landscape.

We want to work with like-hearted and service minded organizations that believe in integrity and a spirit of excellence. With this in mind, referrals are a huge part of our business.   If this describes you, then give us a call and let’s explore how we can work together.

Additional Meeting Services Upon Request 

Our services are provided for a 20% to 30% management fee based on the total cost of the event in addition to onsite management services. These fees include a lead producer, event coordinator and event assistants depending on the parameter of the work.

This fee structure is the guide for all events based on the overall cost as determined and outlined in the contract. This way, you know what to expect per event project and are not surprised with the unknown hours that add up quickly. Any additional services will be added as an addendum and applied to the same percentage as determined in the agreement to determine the revised project management fee.

AREAS OF SERVICE